Program Management Assistant

Job Summary

Department Specific Responsibilities

• Conducts general administrative responsibilities including scheduling meetings, taking minutes, coordinating meetings and events and letter writing
• Collect, edit and share monthly reports
• Organize monthly program presentations
• Maintain contact lists
• Assist with compiling and editing reports and proposals
• Assist with foundation and corporate donor prospect research
• Provide overall support for the Center’s Board of Directors including coordinating meetings, briefing documents, logistics, follow-up communications, materials, notes, etc.
• Book travel and expense reports for the following positions associated with the Center: Team Leaders, Site Director, Executive Director, Associate Director, Director of Reciprocal Innovation

General Responsibilities

• Conducts research and compiles materials and information for departmental programs.
• Prepares records of program activities; oversees and ensures the timely processing and delivery of required materials.
• Reviews the policies and procedures involved in departmental programs; suggests improvements; and ensures that rules comply with university standards.
• Analyzes data and information generated or produced by program; writes reports and other written materials based on this data.
• Verifies the accuracy of all data and information used or generated by program; resolves any discrepancies or problems.
• Responds to requests for program information by staff, students, and faculty; handles any necessary correspondence.
• Serves as liaison for department; coordinates activities and exchanges information.